Administrative Assistant

Role Summary

We are seeking an Administrative Assistant, where you will be providing top-level support to the Corporate Enterprise Manager with smaller duties extending to the wider Lab where needed.

‍

Person

• A natural at administration
• Demonstrate a proactive approach
• Attention to detail
• Good organisational and time management skills
• A team player
• Able to work under a critical business growth stage
• Adaptable
• Understanding of commercial FM
• Clear communication
• Ability to prioritise workload and multitask effectively
• Able to work with autonomy and as part of a team
• Can-do attitude
• Proficiency in Microsoft Office & AI tools

‍

Key Responsibilities

Administration

• Provide support to your direct line manager with operational functions
• Courier handling
• Data entry on all facilities documentation related to your role
• Logistical support
• Loading Bay handling
• Monitor admin email inbox and respond promptly
• Documentation preparation/printing
• All facilities Outlets/Assets and equipment logged
• To perform general clerical duties e.g. telephone answering, dealing with queries that are related to the lab
• Filing
• Liaise regularly with the team of expected clients/ suppliers/ guests attending the site
• Greeting clients/customers
• Treat all confidential material with the utmost discretion, ensuring compliance with privacy and data protection regulations
• Assist in preparing agendas, coordinating and actioning minutes from core meetings using AI tools
• General day-to-day administrative duties when requested by your line manager
• Identify opportunities for improvement from the monitoring activities completed to reduce costs, increase efficiencies, and improve quality
• Action minutes from core meetings using AI tools

‍

Equipment and Supplies Management

• Record keeping of clients and contractors
• Data input of energy providers (overall responsibility of vendor suppliers across the business such as); BT, Valda, BOC etc
• Reporting of any damages, malfunctioning of equipment/facilities
• Maintain inventory of office supplies and ensure stock levels are up-to-date

‍

Benefits

• Casual dress
• Sick pay (based on average hours worked in the past 30 days)
• On-site parking
• Company social functions and parties
• Private healthcare
• Work related-training / mentorship
• Company refreshments

‍