Executive Assistant

Role Summary

We are seeking an Executive Assistant, where you will be providing top-level support to the CEO & CTO with additional duties extending to the wider Lab where needed.

Job Description

• Provide comprehensive administrative support to the CEO & CTO, managing various business-related tasks.
• Manage communications, including answering and directing emails and phone calls to appropriate parties with discretion and professionalism.
• Efficiently handle daily schedules, ensuring directors' calendars are meticulously organised and optimised for time management.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Assist in the organisation of meeting agendas and the recording of meeting minutes. We make use of an AI notetaker so familiarity with such tools is a bonus.
• Arrange and coordinate travel plans, itineraries, and agendas.
• Supporting the day-to-day administration of the office in partnership with colleagues.
• Treat all confidential material with the utmost discretion, ensuring compliance with privacy and data protection regulations
• Pick up additional responsibilities where appropriate and as they arise within our scaling start-up environment.

Qualifications

• Proven experience as an executive assistant or in other administrative positions.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to multitask.
• High level of discretion and confidentiality.
• Proficiency in MS Suite and other office productivity tools, aptitude to learn new software and systems such as Azure and 365 planning tools.
• Flexible schedule with the ability to work in a fast-paced, ever-changing environment.

Person

• A natural at administration
• Demonstrate a proactive approach
• Attention to detail
• Good organisational and time management skills
• A team player
• Adaptable
• Clear communication
• Ability to prioritise workload and multitask effectively
• Able to work with autonomy and as part of a team
• Can-do attitude
• Proficiency in Microsoft Business Suite
• Experience working in the nuclear, defense, or other scientific sectors would be an asset

Benefits

• Participation in the company EMI share options pool
• Pension matching
• Private health coverage
• Casual dress
• Sick pay
• On-site parking
• Company social functions and parties
• Work related-training / mentorship
• Company refreshments

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